How institution ordering pages work

Anyone who has collected uniform sizes for a whole ward or a new batch of students knows the routine: a sheet of paper passed around, sizes written in three different ways, someone absent, someone who changes their mind, cash in envelopes. Then a big order, and a pile of exchanges.

Institution ordering pages are our way of taking that work off the nursing office. Here is how they work from start to finish.

Step 1: The uniform is approved once

The nursing office, or whoever handles uniforms at the hospital or college, decides the uniform with us one time:

• Style: for example, the women’s V-neck set, the unisex round-neck set, the OT green set, a doctor coat or a lab coat.
• Colour: for each role or year, if the institution colour-codes.
• Fabric: from our standard range.
• Logo: the institution’s logo embroidery, placed where they want it.

Once approved, that uniform is fixed. Staff and students cannot accidentally order a different shade or a style the institution did not choose.

Step 2: A private ordering page is set up

We create a private page for the institution, showing only its approved uniform items. It is not listed publicly; the institution shares the link with its staff or students.

On the page, each person sees only what the institution has approved, so nobody orders the wrong shade or style.

Step 3: Each person orders and pays for themselves

Staff or students open the link on their phone, choose their own size and quantity, and pay online. The nursing office does not collect money or chase sizes.

• People can measure at home and take their time choosing a size.
• An order can be cancelled until the weekly batch closes.

Step 4: Orders close weekly and are stitched together

Orders on the page close once a week. Everything ordered in that week is stitched at our unit in Konni as one batch, so the whole group’s uniforms match in colour and finish.

Someone who joins mid-year simply orders from the same page later; their uniform goes into the next week’s batch and matches what their colleagues already wear.

Step 5: Delivery to one point, exchanges on the spot

The full batch is delivered together to the institution’s chosen delivery point, such as the nursing office or a college hall.

Size exchanges are handled at the delivery point on delivery day. If someone’s set does not fit, it is swapped there rather than sent back by courier.

What the nursing office still does

• Approves the uniform once.
• Shares the ordering link.
• Tells people the order deadline and where delivery will happen.
• Has a contact person available on delivery day.

That is all. No size sheets and no cash collection.

Who it suits

• Hospitals standardising nurse uniforms across wards, or adding new staff through the year.
• Nursing colleges with a new batch of students every year.
• Departments such as OT, physiotherapy or labs that want their own approved uniform.

For very large one-time orders, bulk supply is also possible through customuniforms.in.

Wrapping up

An institution ordering page turns a messy uniform drive into a simple link: approve once, share the page, and receive a sorted batch every week. To set one up for your hospital or college, read more on the for institutions page or get in touch through our contact page.